INSTRUCTION LETTER FOR SHIPMENT PAPER FILLING
Our Ref.No.
CONTACT
PERSON:
……………
Company
name and address
SUB: Incoterm Shipment to consignee name and country name
Dear Sir/Madam,
A. We are enclosing herewith following Invoices along
with its respective Packing Lists and draft Bills of Lading. The cargo will be
factory stuffing/clubbing at port.
1.
The Stuffing will be
___________________
2.
Or Clubbing will be at PORT NAME.
CUSTOM
Invoice No.
|
RQUIRMENT
OF No./Type of Container
|
ARE-1
Value/ARE 1 Not Applicable.
|
H.S.
Code MEANS GOODS CODE IN CATEGORY
|
PAPER
FILL IN WHICH DBK Sr. No.
|
IF ANY
COMMENT AND UPDATE REMARKS
|
B.
Please take care of the following points:-
1. Break up of FOB
Value:
a.
Overseas agent’s
commission IF ANY of AS PER TERMS Value.
b. Insurance – IF ANY AS PER
INCOTERMS
c. Sea Freight from Indian Port to
_____________ at actual.
d. DISCOUNT IF ANY.
2.
Please collect ‘Original’ and ‘Duplicate’ copies of ARE-1 at the time of
stuffing of the cargo without fail for endorsement by Customs Department,
towards proof of export.
3.
Wherever DBK is to be claimed the same should be claimed at lower rate
applicable under the Heading ‘Cenvat availed’.
4.
Dispatch of the goods / container from factory to the port should be covered
under a proper Truck Receipt/Consignment Note to take care of Excise/Taxation
requirement. The Truck Receipt/Consignment Note must also mention the
trailer number as well as container number.
5.
Be Ensure that FOB Value should not appear in negative amount.
6.
Following Declaration must appear in each and every Shipping Bill: “We hereby
declare that we intend to claim rewards under Merchandise Exports from
India Scheme (MEIS).
7. MEIS
HS Code and Description should be mentioned in Shipping Bills along with DBK S
No. and its description.
8.
In addition, it is mandatory to
put a remark in “Reward Item box” with a tick mark “Y” while feeding of data in
the EDI shipping bills. Only with this remark, the shipping bills get
automatically transmitted to DGFT site for availing benefit of above
scheme. If this remark is not given, the shipping bills will not be
transmitted to DGFT.
9.
For drawback, the text should appear on shipping bill “THESE GOODS
FORM PART OF PROJECT EXPORTS. WE HEREBY DECLARE THAT WE DO NOT HAVE ANY
OBJECTION TO DRAWBACK BENEFIT BEING RESTRICTED BASED ON 150% OF ARE1 VALUE OR
FOB VALUE WHICHEVER IS LOWER”. Please ensure ARE-1 Number and Date must appear in each and every
shipping bill. Also ARE-1 value must be recorded in the “Departmental Comments’
field by Customs WITHOUT FAIL.
Please take note that Invoice value should always be little higher than ARE 1
Value.
10.
Road permit form 38 is Mandatory when goods are brought to ICD Dadri (Uttar
Pradesh) for export. Paper should be filed at ICD Dadri.
11.
Kindly always check billing factor between Invoice value and ARE 1 Value and if
factor is higher than 400 times, you ask for specific approval. Before
filling documents in the Customs with higher factor, kindly ensure that customs
clearance will be done without any problem.
12.
Kindly ensure that ARE 1 is duly endorsed by the Customs and has our shipping
bill and pre shipment Invoice Number.
13.
Kindly ensure that you do not accept any pre shipment document from Project
Team and has to routed through Commercial Team only. Kindly do not accept any
verbal changes and has to via E mail through Commercial Team.
14.
Please ensure that Shipping Bill should
contain AD Code
Bank.
15.
If ARE 1 is not applicable, kindly take prior approval from Mr. RC sharma
before accepting and filing documents in Customs. Once you have approval
to proceed, kindly ensure that you have valid reason for non having ARE 1 and
proper declaration is giving to Customs accordingly.
16.
Please provide us all post shipping documents within 2/3 days from SOB Date
along with any specific documents requested to meet LC requirement.
17
Always to use Blue Dart courier for couriering the documents within Domestic
and DHL in case documents are being dispatched from outside India.
18.
Kindly ensure that containers are stuffed to their full capacity.
19.
Kindly see that ARE 1 for has reference of CT1 Number before accepting ARE 1.
20.
Please ensure compliance of above instructions and in case of any deviation you
must inform us immediately for our prior written approval for the deviations.
21.
Based on our written consent, if a shipping bill is assessed provisionally, it
is obligatory on the part of clearing agent to get it assessed finally.
22.
Where invoice indicates erection/commissioning charges also, FOB value of goods
and “erection/commissioning charges” should be shown separately.
Description of “erection/commissioning charges” should be shown as
ERECTION/COMMISSIONING CHARGES (ENGINEERING SERVICES -MEIS and DBK NOT
CLAIMED). Reward box should be marked “Yes”. Shipping
bill, only to the extent of value of “erection/commissioning charges
(Engineering Services)” should be Free Shipping Bill.
23. Please add SDF declaration on
shipping bill “I/We undertake to abide by provisions of FEMA 1999 amended from
time to time incd realization/repatriation foreign exchange to or from India”
24.
“Please note that weight mentioned in our
Invoice and Packing List may differ from ARE 1/Actual Weight.
Please ensure that Weight matches with Shipping Bill/ARE 1 and Packing List
according to VGM System before generation of shipping bill. Please generate
Shipping Bill once weight is correct in all documents. “
Thanks & Regards
Encl:
Pre Shipment Invoice
Pre Shipment Packing List
Draft BL
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